As a seasonal business, you get the benefit of having some down time when you are in your off season. You’ve worked so hard this summer with your rental or tour business, that you’re due for a much needed break. Alas, you’d love it if you were able to continue to receive bookings for next season, right? Check out these tips below on how to keep things rolling while you are taking a break.
24/7/365 Booking with an Online Reservation System
Many travelers (myself included!) love to plan their next adventure right after they get home from vacation. For popular vacation destinations, booking early is the key to get what you want for rentals and activities. Allowing your customers to book for next season is important and appreciated. Having an online booking system** that is up to date and shows your availability for next season is a great way to get bookings while you are sipping Mai Tais in Hawaii (what? you’re not?). Customers can book at anytime that is convenient for them, and do not have to contact you directly to make a reservation. It’s a win-win for both you and the customer.
**If you don’t currently have an online booking system, now is the time to get one! WebReserv offers an affordable and easy to use booking system for rentals, lodging, and tours. Contact us today for more information.
Offer Early Booking Discounts
Traveling is fun, but it can also be expensive. If you offer discounts for booking early to your customers, this is a great way to earn income during your downtime. Everyone is looking for a great deal, and offering a small discount for booking their next summer adventure early is an excellent way to lock in that reservation now. Setup a promo code using your booking system, and advertise the code on your website.
Reach out to your Customers
Utilize your favorite email marketing program to send newsletters or updates to your customers over the winter season. Add pertinent information about your business and include upcoming excitement for next season (“Brand new kayaks or “new sunset tour added“). This will keep your business fresh in their mind as they’ll remember what a fun time they had while visiting. Include that discount code you created for early booking in the information, too!
All in all – enjoy your off time as well as look forward to your next season with incoming sales all year round.
As a tour and rental operator, your website is your best (and perhaps only) marketing tool you have. Your website is a reflection of you and your offerings, so if you haven’t checked in with your site since it was created, now is the time to do so. Check out these tips to help your website with its makeover.
Update your Content & Pictures – Having great descriptions of your offerings along with beautiful pictures is essential. Review your content on your site, and make any updates to descriptions and images to ensure you are presenting your business in the best way possible. Don’t forget to proofread! Spelling errors and incorrect grammar is a huge turnoff to potential customers.
Be clear and concise – When a visitor goes to your website, make sure the information is clearly laid out in an easy to understand manner. If your site is confusing or difficult to navigate, then visitors will likely leave right away. Get ideas from other websites when it comes to design and content. Find what you like about other sites, and incorporate the best aspects into your own site. Review your site with the customer in mind, and make adjustments as needed.
Mobile Friendly is your Friend – How does your website look on a phone or tablet? A high percentage of customers looking for your services will be uses these types of devices for find you, so it’s crucial that your site it mobile friendly. Many website builders (such as Wix, Weebly or Wordpress) have template designs that are responsive. Responsive means that when your site is viewed it will resize itself to look good on that device. Make sure your site is either responsive or have a separate site that is specific to mobile users.
Work on your SEO – Search Engine Optimization (SEO) is the process of optimizing your website so it results in your site’s higher ranking when doing a Google search. It’s crucial for you to make certain that your site comes up at the top when folks are searching for activities or rentals that match your business. Simply put – if your website comes up first, chances are that visitors will click on your site and book with you. Do your homework to ensure your SEO is at it’s best.
Call to Action – As a tour or rental business, you want to make it easy for potential customers to book with you. This means you’ll need to have the ability to book online through your website, and make the process seamless with an easy to use checkout process. A Call to Action is button or link on your site that gives them this option to “Book Now” or “Contact Us”. Adding these buttons to each page of your website is ideal.
Updating your website from time to time is a great way to stay on the top of your game. If you’re not sure how to go about doing this, and you have it in your budget, hire a professional. There are many great and talented website designers out there that can assist you in building or updating your site.
Getting paid. It’s an important part of your business, right?! As a small business owner, you went into business because you LOVE what you do AND you wanted to get paid for it. It’s a wonderful match, so you’ll want to make sure you know how to achieve this. In order to get paid for the service you provide, you need a payment gateway.
What’s a Payment Gateway, you ask? In short, the payment gateway is what allows you to take online payments, and is the bridge between your booking platform and your bank account. If you own a rental business or a tour company, and want your customers to not only book online, but also pay online, then getting a payment gateway is the way to go.
Payment Gateways are a great asset to your business and gives you and your customer the piece of mind that is needed when purchasing a service online. Some of the key features are Security, Convenience, and Compatibility.
Security: This is probably the most important feature when considering taking payments. This means choosing a payment gateways that is equipped with fraud prevention and one that is compliant with PCI standards such as data encryption when storing credit card information.
Convenience: Having a payment gateway allows you to receive purchases and bookings 24/7. It alleviates you from having to get the customer’s credit card information, and manually enter it to get paid. It all happens in an instant with a payment gateway, and you’re paid right away.
Compatibility: You’ll want to select a Payment Gateway that easily integrates into your platform. In addition, if you’re using a booking system to take online bookings, make sure you confirm that the two systems can connect. This is ideal so that your customers can book and pay all within the same system. Talk about a seamless experience!
So, how much does this all cost? A payment gateway will charge fees on processing a transaction for you. Fees usually are structured per each credit card transaction. A common price structure would be 2.9% + $0.30 per transaction (higher rates apply for international). Take note of other fees that apply such as for refunds, chargebacks, and perhaps a monthly fee. Make sure you know up front what all the fees are so there are no surprises.
Now, who to choose? Do your research! This is a big choice and there are many options out there. Make sure it meets the needs of your business and use these tips here to help you decide which is right for you. Some of the biggest players in this industry that all have great reputations, and meet these 3 key aspects of security, convenience, and compatibility are Stripe, Authorize.net , and PayPal.
It’s summertime and this is the time your business thrives. Whether you run a kayak or mountain bike rental shop, fishing charter, or have a few rental cabins in the mountains, you are always trying to attract more customers to choose you when making their summer plans. Try these tips to help you not only get more business this summer, but throughout the year.
Be active on Social Media As a business owner, social media is a very important outlet to advertise your services and offerings. If you haven’t already, create a business page on Facebook, Instagram, and Twitter, then fill it with awesome pictures and information about what you offer. Ask happy customers to like your page, follow you, and post comments/reviews on your pages. You should post interesting things daily including images or something cool in the news related to your business.
It’s important to show potential customers your genuine self, and these social outlets are a great way to do that. Try not to be too ‘salesy’ in your posts and responses. Normal folks want to do business with other normal folks, so don’t be afraid to show who you are mixed in with what you do.
Join In! Join other Facebook groups where potential customers might go, and actively participate in comments. More than likely, you’re in business because you love what you do. It’s easy to find other folks that also love the same thing through Facebook groups. Find those groups, and engage with others. For example, if you own a water sport rental business, join groups geared toward kayakers or paddle boarders. If you have a cabin rental in a popular hiking area, join a hiking group. Then answer questions that come up, and be helpful and encouraging. Don’t use the forum to continually promote yourself, but instead be helpful by answering questions or encouraging others when they post about their experiences with the activity.
Leverage Happy Customers If you’ve been in business for a while, you surely have great customers that return year after year. Use them to your benefit to get more happy customers. Encourage them to take a live video stream of their experience – this is an incredible way for others to see what you offer. Make sure customers know it’s perfectly acceptable to take videos or via Facebook Live. It’s the best kind of testimonial.
Encourage reviews and referrals by offering incentives such as a discount on their next trip. Make sure you include links to your TripAdvisor or Yelp pages, so they can easily share their experience with others. Happy customers are usually thrilled to share their experiences with their friends and family.
Keep in touch with previous customers. Build an email list of all your customers, and send newsletters, helpful tips, or special offers to them. It’s a great way to keep your business in the forefront of their minds, especially when their dear Aunt Sally is looking for recommendations. During your off season, send them information about your upcoming season, and encourage them to book early to get the best spot for their next summer adventure.
Make sure your SEO is at it’s best. Most people use Google or other search engines to find adventure, so ensure that your business is at the top of their search list. Make certain that your Search Engine Optimization (SEO) is at the top of its game by adding the best keywords to describe your business. This will lead those “Google searchers” to find you first before your competition.
These are only a few key tips to keep your business rolling this summer. Most importantly, if you LOVE what you do, and are passionate about it, then folks will find you and be thrilled they did.
That’s right, we’re listening! We recently made a few enhancements to the booking system, and we’re excited to let you know about them. See what we’ve done below.
Added a Search by Reservation Date to the Reservations report.
The Reservations report is our most comprehensive report that gives you all the details about bookings within a time frame that you specify. You now have 2 options for that time frame: Date of Reservation or Start/End Date. Date of Reservation refers to the date that the booking was actually made by the customer. Start/End date refers to the actual visit date of the booking. This is a helpful enhancement as it will allow you to see how many bookings you had on a given day or set of days.
To access the report, navigate to Frontdesk – Reports in your account. Select the Reservations report.
Additional Customization options on the Home page.
The first view that you see when you log into your WebReserv account is the Home page. This is your dashboard and will list all recent bookings in your system. You are able to customize what columns from the booking that you want to see on this page. We recently added additional options for columns to further customize how you want to view your bookings. New options include:
1. Customer’s phone number
2. Customer’s email address
3. Unit name (if defined)
4. Office Notes
To customize your Home page, click on “customize this page” from the Home page. On the Customize Page screen, drag and drop the desired columns from the Available Columns box to the Selected Columns box. Save your changes.
Here’s a look at the view with all the new options added. This is helpful for many businesses who want to be able to see the customer’s phone number at a glance to reach out to them, or see exactly what rental or camp site is booked for the day.
We always strive to make improvements and enhancements to our booking system. If you have any suggestions, please send us an email to email@example.com. We’d love to hear from you!
We recently released an enhancement to the calendar synchronization feature in WebReserv. You can now customize your iCal URL by rental, tour, or room. This upgrade will allow you to sync bookings, per product to your chosen calendar site such as Airbnb, VRBO, or Google. This will make it easier to manage bookings on the various sites you use.
To access the new links in your WebReserv account, go to the Setup →Business Information → Advanced Options. You’ll see the iCal section under External Calendar Synchronization (iCal, Airbnb, Google, Apple and others).
Here you can select which URL you want to add to your external calendar ⇒ choose All or just for a certain product. Copy the URL and paste into your other calendars.
Note: Each external calendar integration will have its own steps to add the URL. See the Help for that calendar for complete instructions.
In addition, you can further customize the data that is shown on the calendar using keywords from the booking. Enter your choice of text and keywords in the Title and Body section of the setup, and this information will populate your calendar when a new booking is made in WebReserv.
Once you add the URL to the chosen calendar, then when you receive a booking in WebReserv, it will be shown on the calendar on the day of the booking. Viola!
You’ve been asking for it and here it is. We are proud to announce that we just integrated a new payment gateway to our booking system. This is a great news as it will allow you to receive automatic online payments no matter where your business is based in Europe (check the list of the supported countries here). Also, it will make your booking process more automatic and very easy for your customers resulting in more reservations and less manual processes.
What is Braintree?
Braintree helps businesses of all sizes, from small to large enterprise, accept and process payments to help maximize business opportunities and revenue growth. Companies around the world benefit from the technology and service of Braintree coupled with the scale, backing, and confidence of the PayPal network. Braintree allows you to sell where and how you want with a flexible and scalable platform. Plus, get paid quickly — most payouts happen within two business days of transaction settlement.
With the same cost per transaction than Paypal, Braintree goes further in the integration with your WebReserv booking system. Using Braintree you can manage all your transactions and refunds directly from the WebReserv control panel. Also, from a customer perspective the payment is as simple as adding the credit card details and there is no need too leave the booking page. 100% integrated, flexible and safe, doesn’t it sound like a great new feature?
Besides, Braintree provides clear insights for your business with their own seamless control panel you can access easily from any device.
Braintree know that a good service is also important. Any problem with your transactions? Braintree gets your questions answered quickly by a real person.
Want to sign up with Braintree? Easy! Click here and start receiving online payments in just a few days.
For general information about online payment in WebReserv, see our help file here.
How to synchronize Braintree and WebReserv?
Once you have created your account with Braintree you will need to set it up in your WebReserv account. To do so, first of all, login to your WebReserv account.
Once you’re there, click Setup – Business information – Payments, then under Payment processing select Credit card – Auto process
Then go the field Payment Gateway and select Braintree and add your Merchant ID, password 1 and password 2.
Now you just need to setup the deposit you want to get for each product at the reservation time. To do so, click Setup – Products and reservation rules – select a product – Tax/deposit and setup your deposit. You can choose between charging the full payment, a percentage, a fix amount or other options.
Congratulations, your payment gateway has been setup; you can now receive online payments with your reservations.
We hope you will enjoy the benefits of that fantastic new feature on WebReserv. Feel free to contact us for any additional question.
We wish you good business
The WebReserv Team