Small businesses

The In/Out Report – a great tool for managing your rentals

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WebReserv offers various types of useful reports.  The In/Out report is an excellent report that will help you manage your rental inventory.

The In/Out report is similar to a Reservations Report except it will define what rentals are going Out for the day, and what rentals are due to come back In for the day.  This is very helpful during busy times when you need to keep track of bookings and your inventory while still providing the best customer service.

In order to activate the report to work for rentals, follow the steps below.

  1. In your WebReserv account, go to Setup – Business Information – Advanced Options.  In the General section, set the Check In/Out option to “Check-out before Check-in“.   Save your changes.

Check out check in

2. To run the report, go to Frontdesk – Reports – select In/Out Report.

  • Select your product or ALL.
  • Enter your date range.
  • Select if you want the report to show only Out and In dates (default), or if you want to see all bookings in between those dates.
  • Choose the Change fields button to customize what columns you want to see on the report.
  • Select what format you want to view the report in – HTML will open in a new browser or CSV will download the report into a spreadsheet (Excel).

In out report

Based on your report settings, the report will show first all rentals that will be going OUT for the date range, and then it will show all rentals that will be coming IN for that date range.  This will be noted in the Status column.

In Out report HTML version

If you want to know more about all the features that WebReserv offers, visit us at www.webreserv.com, or send us an email to support@webreserv.com.

You asked, we answered! New Enhancements to WebReserv.

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That’s right, we’re listening!  We recently made a few enhancements to the booking system, and we’re excited to let you know about them.  See what we’ve done below.

Added a Search by Reservation Date to the Reservations report.

The Reservations report is our most comprehensive report that gives you all the details about bookings within a time frame that you specify.  You now have 2 options for that time frame: Date of Reservation or Start/End Date.  Date of Reservation refers to the date that the booking was actually made by the customer.  Start/End date refers to the actual visit date of the booking.  This is a helpful enhancement as it will allow you to see how many bookings you had on a given day or set of days.

To access the report, navigate to Frontdesk – Reports in your account.  Select the Reservations report.

Screen Shot 2018-04-23 at 1.10.58 PM

Additional Customization options on the Home page.

The first view that you see when you log into your WebReserv account is the Home page.  This is your dashboard and will list all recent bookings in your system.  You are able to customize what columns from the booking that you want to see on this page.  We recently added additional options for columns to further customize how you want to view your bookings.  New options include:

1. Customer’s phone number

2. Customer’s email address

3. Unit name (if defined)

4. Office Notes

To customize your Home page, click on “customize this page” from the Home page.  On the Customize Page screen, drag and drop the desired columns from the Available Columns box to the Selected Columns box.  Save your changes.

Screenshot 2018-04-24 15.27.14

Here’s a look at the view with all the new options added.  This is helpful for many businesses who want to be able to see the customer’s phone number at a glance to reach out to them, or see exactly what rental or camp site is booked for the day.

Screenshot 2018-04-24 15.25.23

 

 

We always strive to make improvements and enhancements to our booking system.  If you have any suggestions, please send us an email to support@webreserv.com.  We’d love to hear from you!

Daily Manifest Added to Reports

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We recently added a new report to our list of available reports in WebReserv: Manifest Report.  This report is great for businesses that need a daily look at who is booked for a given day(s).  It helpful when assigning guides to your tours, or ensuring you have enough staff on hand for your rentals.

To access this report, go to Frontdesk – Reports – Manifest Report.

Customize the report:

  1. Select which tour/rental (Products) you want to view.
  2. Enter the date range.
  3. Pick a time slot (Schedule), if applicable.
  4. Select Change Fields to customize columns in the report.
  5. Choose to download into a CSV (spreadsheet) or open in a new window (Browser)

Screenshot 2018-03-01 14.02.06

Click View to run the report.  See below shown in the HTML format.

Screenshot 2018-03-01 14.03.07

This is a great addition to the already robust report options in WebReserv.

7Ps Series – Part 3: Is your price policy for you own good?

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Defining pricesA quick read on how your pricing policy might make more harm than good to your business.

Some weeks ago we published a write up on Product, one of the 7P’s in your value proposition. We hopefully inspired you to have a closer look at whether you are really selling what you think you are selling and whether you are differentiated enough? Did you have a chance to do it? Did it make you consider applying some changes?

At least we hope we stirred up things a bit. Nothing new comes out of repeating the same thing over and over again.

In this article in this series will we continue were we left and look a bit more thorough at the P Price.

As always our small disclaimer. We are only here to inspire you to optimize and grow your business and we can’t give you a guarantee. But take advantage of our lessons learned the hard way.

 

P3: Price

As with the other P’s Price is an endless topic and 100’s of books have been written about pricing, pricing policies and best practices. Here is one also being an easy read. “The psychology of price: How to use price to increase demand, profit and customer satisfaction” by Leigh Caldwell. You can find it on Amazon.

In the scope of this article we will highlight some of those practices that might help you.

 

The Sweet Spot

As with your products and services also your price policy comes down to finding the sweet spot. You can try to establish that sweet spot by yourself, but at the end you are at the mercy of your customers although you of course have a variety of marketing tools to influence and bias their mercy so to speak. But eventually the sweet spot will be determined by them and not you.

It’s obvious that you would love to be able to cash in a high margin on each product or service provided by you and not just hoover over the breakeven point. So being at least profitable is basic. But as of that point how profitable you are is purely a question of the perceived value from your customers point of view vs your costs.

A way to do that before launching your products is of course to survey the market and get feedback from potential customers. Another way is by thoroughly making a matrix and benchmark your product up against the other ones out there and see where you objectively fit in. I say objectively because there is the factor of brand awareness and association that is difficult to put a value on.

Another way of doing it, either before are after launch is to resort to a technique that is normally used to improve websites, conversion rates, sign ups, clicks etc in the online world. Split testing (also referred to as A/B testing or multivariate testing).

Split testing is a method of conducting monitored, randomized (or not) experiments with the goal of improving customer response to your product and pricing. A simple way to do it is, especially online, is to alter between 2 prices for the same product on a constant basis (daily, weekly etc) to understand the price elasticity of your product (how much are people willing to spend). Another way is to launch the same product with two different messages, images, etc. Simply test what people respond to.

TIP: Do as much of this as you can previous to your launch, and preferably in a way that the customer don’t perceive that they are part of an experiment as customers most likely will be turned away by the duality in your pricing and marketing approach. A certain consistency foments trust.

Once you hit the sweet spot of what you and your products are worth for the customers then you have automatically also hit the sweet spot of your position in the market. Not just your price position observed isolated, but also in relation to what you offer.

Hence can you not study your desired market positioning from either P’s point of view, but have to force yourself to look at the entire value proposition that you are offering. You are working in a matrix of things. Having said that can you of course determine where in the market you want to position yourself in accordance to where your competitors are positioned on the value/money scale or to where your desired aspirations are, and we are by no means saying you shouldn’t do that. That means once identified the desired position you have to mould your value proposition to that position and the expectations that come with it.

Do you on the other hand already have a determined set of services and products, it only makes sense to offer a balance that your customers are comfortable with or attracted to. In other words is it difficult to make a 3 star hotel grasp for 5 star hotel guests.

So how does one offer that balance?

 

Perceived Value

Let’s stick to our previous example of the guided tour business. Whether by foot, scooter, Segway, a FPV drone tour (First Person View… yes, they exist) or horseback, your customer doesn’t pay for what he thinks the tours costs you to organize plus a little margin for you… he pays for what he thinks its worth. It’s a very basic statement, but business owners tend to forget that. They add features, specs, bells and whistles to their products, but are then either not targeting the right audience for that upscale product or creating a service that no one was interested in in the first place.

Check out the trend over the last couple of years of high end customers (from a purchase power point of view) who pay fortunes to get back to basic. Simple, genuine and honest products. Whilst at the same time having other people with similar affluence preferably opting for the classical luxurious or even ostentatious touch. Then you have all those in between and of course you also have those on a tight budget.

Each of these brackets of clients have their own concept of perceived value and you must know that concept of theirs before you can design your product or service and before you can put a price tag on it. Whether to start with the product first and then the price or vice versa or whether to define which market you are interested in addressing is your decision. But the decision on either part has to be aligned. And don’t forget. Is your offer only catering to a very small market because of the value/money ratio, keep that offer but add another one with a slightly different ratio allowing you to target a potential larger customer base. Selling 1 at 1000EUR is just as good as selling 4 at 250EUR if the invested resources are the same.

Just keep in mind that you can only do that as long as both customer brackets are very confident about them having purchased two absolutely different products from a perceived value point of view despite being from the same brand (it’s a balance hard to strike… so be careful. You don’t want to undermine a product perceived as premium with suddenly masses displaying the same brand at an inferior price)

 

Price Wars – Competing on Price

Nowadays to find a market niche all to you is if not impossible at least rare. Transparency of things today makes it difficult to keep anything secret. But you surely can find less crowded markets which for small businesses unless they are revolutionising the market, might be the best suited.

Because once competition arrives, the to be harvested amount of customers need to be shared (although with the arrival of new competitors also new customers will come due to more marketing, noise, attention etc.)

Since the invention of currency or tradable value of whatever kind, along came negotiation, discounts and bargains. Hence many business owners when under pressure because of declining numbers of clients/turnover resort to pricing as their first option. The moral of competing on price however is very simple… there are two winners.

  1. The client will always win
  2. …and the competitor with the deepest pockets will win… the first round at least… until a competitor with even deeper pockets attacks you once your pockets are empty from last price war.

First best advice…don’t engage in competition on price. Yes… you will have to play along from time to time but try not to be the initiator. Again…find your sweet spot. Leave room for the one with a perceived inferior or superior product. Create clear brackets in the market and try to stay out of each other’s markets and make the customers that perceive you are in their sweet spot loyal to you. Price fixing between you and your competitor is illegal in the majority of countries and industries so don’t even think of going down that route.

But there are so many competitors in my segment you say. Well… choose another segment or differentiate on perceived value.

 

Improving & Optimising margins

Without entering the field of negotiation with your providers, contractors, employees etc. which you hopefully are doing on a regular basis already what can you then do to squeeze out an extra % of margin for all your effort?

If increasing your price isn’t an option because your customers don’t perceive the value to be worth it, or because it makes you a direct competitor to another brand, you are left with one option. Magic and illusions in the outmost positive interpretation of the concepts.

Bundle your product or service with another product, service, feature or add on that from a customer point of view give much bang for bucks from their perceived value, but at the least expense for you. Simultaneously package it in a way that your competitor doesn’t directly interpret it as an attack to his premium market when you start pricing it higher.

Some simple examples:
If your tour starts in the outskirts of the city but you happen to live in the city, include the service to bring your clients forth/back from the city centre (you have to go there anyway).

If you know that a shop, bakery, event etc. is going to have freebees, music, action of some sort, include it in the package for a small premium. It’s close to zero cost for you, extra perceived value for the client and won’t be seen as a direct competitive move as you are actually offering more than they are hence your increased price.

You get the idea.

 

Special Offers

You can’t always avoid to slash prices and to offer special promotions in order to attract potential customers still not knowing you or to make people repeat.

But also here, try to highlight your perceived worth in the eyes of existing customer in your promotion message to reduce the actual price adjustment to a minimum. Introduce bundling, one offs, bring a friend, future discounts and other promotion techniques, and communicate them in a such clear way that your competitor knows you are only trying to grow your market… not attack his.

Maybe all above sound a bit vague or theoretical, but all suggestions are merely simplified human psychology. The perceived value of the entire experience of being a customer with you is what determines what you can charge them. It’s about feelings, emotions, satisfaction, feeding that inner want to feel good part of us that you are appealing to.

So put yourself in your customers and competitor shoes and think of your value proposition including pricing from their point of view.

Sum up of question you have to ask yourself:

  1. Are your prices aligned with the perceived value of you service and brand (don’t forget that a lot of premium brands don’t sell a superior product but merely a superior experience, feel good factor and association and lifestyle)?
  2. Are you addressing the right market?
  3. Are you communicating clearly to clients as well as to competitor?
  4. And again… are you different and are you make it seen?

 

Don’t forget to check out our next article on Place and its impact on your business coming soon right here on our blog.

In case you are not following us already sign up for our newsletter and you’ll receive our articles straight to your inbox.

If there is something you would like us to elaborate more on or something that wasn’t clear, then let us know and we will come back to you or maybe post it here on our blog. Please also feel free to comment here below.

See you next time. Until then good business!

 

About the autor:

Christian Funck, M.Sc. International Marketing & Management

Christian is Interim Manager, Consultant, Entrepreneur and highly experienced and versatile Leader in international context. 15 years+ experience in analysing/elaborating/implementing business and marketing strategies in culturally, politically and economic “adverse” conditions.

7Ps serie – Part 2: Are you reaping the potential benefits of continuous evaluation of your product?

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Unique selling propositionA short read on how a continued eye on your product adjustments can make existing and potential clients return more often for repeated or new business.

Last week we wrote about how you apply classical marketing mix models like the 7P’s to understand and work on your business’ value proposition (see the article here). Also did we encourage you to have a look at your own value proposition? Did you find anything interesting based on that new understanding of it? We hope so.

In this week’s article in this series will we as promised dive a bit deeper into the P Product. As said, we are not here to guarantee but to inspire you to optimize and grow your business. If you want to take advantage of our lessons learned the hard way and improve your results, keep reading….

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7Ps serie – part 1: Are you applying the correct value proposition for your business?

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ARE YOU APPLYING THE CORRECT VALUE PROPOSITION FOR YOUR BUSINESS?A simple 10 min read showing how you by making adjustments in your value proposition will attract more potential clients, grow your business and eventually make more money.

What is a value proposition? How can it help your business specifically? Does it all sound a bit theoretical, complex and not really relevant to your little business? Well it is, but we do agree that the more practical it gets the better it is for you and your scarce amount of resources maybe both time and money wise. Therefore, this will be the first of a series of articles focused on topics relevant to make your business thrive.

What entitles us to tell you what you ought to do and what not? Well legally nothing actually (our disclaimer) so we won’t guarantee anything else but inspiration.

Nonetheless have we over time done all the trials and errors ourselves and we still keep learning, but also have we spent uncounted hours helping other businesses to improve and to succeed at their doings. So, we just want to share that knowledge with you, so that you can overcome the same hurdles but faster and better.

Want to know more, keep reading…

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Why is Paypal a great solution to get your WebReserv bookings paid automatically

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Online payments

During the last years we’ve been helping many businesses to face their bookings and payments problematic. If your business wants to start receiving online payments, first of all, we would like to tell you “This is the right decision” and we are saying that mostly because we know, that having the client paying online, will avoid no-shows and can make your life a lot simpler. In other words, it’s the ultimate step to automate your reservation process.

Since you’re considering receiving online payments, you may be sinking in an ocean of doubts. Don’t panic, it’s normal, you may be discovering terms like payment gateways, merchant accounts, acquirers, API and many other words you never heard about in the past.

If you want to keep things simple, this is our one recommendation: Use Paypal. If you want to know why Paypal is a great solution for you as for your customers, keep reading.

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