New discount code rules

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Four new rules have been added to the discount code setup: Minimum length, maximum length, minimum number of persons and maximum number of persons. The new discount code rules makes it easier set up discount codes for bed & breakfasts bookings, vacation rental bookings and other types of businesses

For example, you can create a discount code that is valid for only for visits that are minimum 2 days and has 5 persons or more on the reservation.

To set up discount codes, log on to your WebReserv account and go to Setup – Discount Codes.

New discount code rules makes it easier to set up bed & breakfast bookings and vacation rental bookings.


Discount Code Time Requirements

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You can now specify minimum time in advance for discount codes. This optional field allows you to create discount codes that are valid only if a reservation is made a certain time in advance (i.e. 30 days). To set up discount codes go to Setup – Discount Codes.

Discount Code Time Requirement

For more information about our discount codes, see our help file.

Reservation charges and discounts

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You’ve probably experienced the situation before: a customer calls to make a reservation and they would like to check in early or bring pets or have the fridge stocked before arrival. There is no way for you to record the extra charge, so instead you have to write it on a piece of paper and hope that you’ll remember to get it added to the guest folio.

With the latest enhancements from WebReserv, you can now add extra charges and/or discounts with a click of a mouse.

To add a charge or discount, simply open the reservation and click Add charge or Add discount. You can add as many as needed.

Extra charges and discounts
Extra charges and discounts

For discounts, you can choose either a fixed amount or a percentage discount.

When you are done adding lines, click Recalculate to get the new total amount. The additional line items will be stored with the reservation (remember to click the save button when you are done) and is also included in printouts.

You can even use the new feature as a simple POS (Point-Of-Sales) system. Simply add additional charges to the reservation as needed and when it’s time to settle the bill, open up the reservation to get the total amount.

If your WebReserv account is set up for credit card transactions, you can easily charge the outstanding balance by clicking the link view/update payment details.

Attract more customers with discount codes

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Discount codes are a very powerful way to increase sales to new and existing customers. By offering a limited-time discount, you encourage your customers in several ways. First, everybody loves a good deal and by offering a good deal to new or existing customers, they are more likely to do business with you instead of somebody else. A time-limited discount encourages your customers to make the reservation now instead of waiting, which also helps to drive sales. And finally a discount is a useful tool to increase business during slow periods.

The latest version of WebReserv now offers support for discount codes. You can add discount codes to the system and your customers can apply the discount codes to reservations during the reservation process.

How to add a discount code

 To add a discount code, go to Setup – Discount Codes ( and click Add new discount code. You will now have an empty discount code field as shown in the screenshot below.

New discount code

Code: This is the code that must be entered in the discount code field when making a reservation. A code can be up to 20 characters long and consist of characters or numbers, but no spaces or special characters. Use easy to use codes such as SUMMER08 or FRIEND. If you are advertising through several channels, for example flyers and ads, you can create a different code for each type of ad and use the code to track the responses.

To control when a discount code can be used, enter a valid from date and a valid to date. A reservation must be booked within the valid from and valid to dates for the discount code to be valid.
You must also specify a Reservation From date and a Reservation To date. Use these dates to specify when the reservation must start for the code to be valid.

Finally you must enter either a discount percentage or a discount amount. This is the discount that will be applied to the reservation. The discount will be applied before taxes, if any.

When using a discount percentage, you can also specify a minimum or maximum discount amount. Use can use this feature to give a percentage discount up to a certain level, for example, 10% up to a maximum of $100.00.

When you have entered the discount information simply click Save and continue and you will be taken back to the list of discount codes.

In this example we want to provide a 10 % discount (up to $200.00) for August reservations, but the reservation must be done before July 15. The values for this discount code become:

Edit discount code

How to apply a discount code will automatically show a discount code field in the payment section whenever one or more valid discount codes exist for the selected product. If no discount codes are valid, the discount code field will not be shown.

Discount code in reservation

The discount features is available in all premier WebReserv accounts (Silver and Gold).

For more information or questions, please contact support.